Councils, block management companies and social housing providers regularly need to communicate clearly, accurately and at scale. Whether it’s a rent increase notice, an inspection reminder, or an access appointment for gas, electrical or general safety checks, these letters are business-critical and time-sensitive.
Selectabase supports local authorities, block management agents and housing providers with dependable print and post services designed specifically for this type of essential correspondence.
When letters must be delivered, read and acted upon, physical mail remains the most trusted and effective channel.
Built with Compliance at the Core
For councils and housing providers, compliance is non-negotiable. Every mailing handled by Selectabase is naturally and fully GDPR compliant, with robust processes in place to protect personal data at every stage.
This includes:
- Secure handling of tenant and resident data
- Controlled access to data files
- Data used strictly for the stated purpose of the mailing
- Clear audit trails for regulatory accountability
Clients can be confident that sensitive information is managed responsibly and in line with UK data protection requirements.
Why Physical Letters Still Matter for Property Communications
Tenants and residents expect important information about their home to arrive in writing. Emails can be missed, filtered or ignored, while SMS is often unsuitable for formal or statutory notices.
Printed letters provide:
- A clear and auditable paper trail
- A formal and authoritative tone
- Confidence that the message has been received
This is especially important for rent increases, compliance notices, statutory inspections and access requirements.
Common Property and Housing Mailings We Support
Selectabase regularly handles correspondence such as:
- Rent increase notifications
- Annual and bi-annual inspection appointments
- Gas safety and electrical check reminders
- General maintenance access notices
- Resident updates and compliance communications
Letters can be issued to individual addresses, entire blocks, estates or multiple locations nationwide – all from a single data file.
Personalised Letters Using Variable Data
A key advantage of working with Selectabase is the ability to merge variable fields directly into each letter.
This allows councils and housing providers to personalise content such as:
- Current rent and revised rent amounts
- Effective dates specific to each property
- Tenant names, property addresses and reference numbers
- Appointment dates and time windows for inspections
Each recipient receives a letter that is accurate to their own property and circumstances, even when thousands are sent as part of one mailing.
Including Additional Pages Where Required
Where communications require more detail, Selectabase can also include additional pages within the same envelope.
This is commonly used to attach:
- Full terms and conditions
- Legal or statutory notices
- Regulatory explanations
- Policy updates or supporting documentation
Letters can be issued as single-page notices or multi-page packs, all collated, inserted and posted as one professionally finished mailing.
Simple, Secure Print and Post
Clients supply their letter content and address data, and Selectabase manages the entire process.
This includes:
- High-quality black and white or colour printing
- Variable data merging and personalisation
- Multi-page collation where required
- Envelope insertion and secure handling
- Addressing and Royal Mail posting
This removes internal administrative pressure and ensures communications are issued accurately and on time.
Planning Your Next Property or Housing Mailing
If you’re responsible for sending rent notices, inspection reminders or other essential property communications, Selectabase can help you streamline the process while maintaining professionalism, security and compliance.
📞 Call 01304 383838
📧 Email [email protected]
We’ll help you get important letters delivered without hassle.
